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Full Time
Ponte Vedra Beach, FL
Start Date
November 15, 2021

Assistant Director of Operations

Location: Ponte Vedra Beach, Florida, United States
Position: Program, Operations
Field: Higher Education, Public Media, Interfaith, Palliative Care, Environment
Application Deadline: September, 2021
Category: Operations, Programs, Program administration and management
Employment Level: Full-time

The Arthur Vining Davis Foundations seeks an exceptional and experienced individual to serve in the newly created role of Assistant Director of Operations (ADO). The ADO reports to the President of the Foundations and will be a key member of both the Foundations’ Program staff and Operations team. The ADO will have two broad areas of responsibility. First, the ADO will be responsible for overseeing critical grant management activities across all of the Foundations Program Areas. Second, the ADO will be responsible for overseeing and managing key operations functions related to accounts payable, human resources, and information technology, and will in addition work with the Office of the President on planning Foundation meetings and activities.

With respect to the first area of responsibility, the ADO will work as part of the Foundations’ Program team to review new funding requests, to manage active grants, including review of grantee reports and amendment requests, and to assist in evaluation of the success and impact of grants individually and by portfolio. The ADO will also be responsible for managing the Foundations’ grant agreements. The Foundations currently accept open submission funding requests in three of its Program areas: Private Higher Education, Public Educational Media, and Interfaith Leadership and Religious Literacy. Two other Program areas, Palliative Care and Environmental Solutions, intake requests on an invitation only basis. The ADO would, in conjunction with other Program staff, be involved in assessing the suitability of potential applicants for funding in these areas as well.

With respect to the second area of responsibility, the ADO will work as part of the Foundations’ Operations team and be responsible for managing contracts and invoices for vendors, contractors, and consultants for the Foundations. In this capacity, the ADO will also be the primary point of contact with the vendors that support the Foundations’ information technology needs. The ADO will further be responsible for triggering the Foundations’ grant payments which are disbursed directly by the trusts that manage the Foundations’ assets. In addition, the ADO will monitor the Foundations’ annual administrative and grant budgets and work with the President to prepare budget and payment reports and forecasts for the Foundations’ Boards. The ADO will also work with the President and the Director of Operations to oversee certain Human Resources functions including annual renewals of the Foundations’ benefits policies, and monitoring staff vacation and sick leave. Finally, the ADO will assist in the management of non-Board related Foundation meetings and activities.


  • 3 or more years of experience in either a Programs or Operations role at a grant-making foundation.
  • Bachelor’s degree, preferably in a field related to the Foundations’ Program Areas.
  • Demonstrated ability to manage multiple, complex tasks independently.
  • Excellent organizational, analytical, and problem-solving skills.
  • Excellent written and oral communication.
  • Team player who collaborates well in a small team environment.
  • Strong personal interest in the Foundations’ activities and mission.

To Apply:

Review of applications, nominations, and expressions of interest will begin immediately, Applications should be submitted by September 10, 2021. All inquiries, nominations/referrals, and applications (including Resumé and Letters of Interest) should be submitted directly to the Foundations at

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